Stage 3: Data Entry Analysis

1. Mark Courses Complete and Incomplete

1.1. Mark Courses Complete

Courses will be placed in Incomplete Status. To view the the results at Tree Structure, Courses List, Batches List and Lecturers List, you need to mark courses as complete.

Diagram 1.1.1 Incomplete Status in Course

There are two ways of marking courses as complete.

1. Mark Completed

If you are done with all of the Data Entry in Data Entry tab, you may click on the preferred course and click Mark Completed.

Note that this can only be done with one course at one time.

Diagram 1.1.2 Mark Completed

A popup will appear saying it has been completed.

Diagram 1.1.3 Popup course been marked as completed

Once done, you may go to Data  to see the results at Tree Structure, Courses List, Batches List and Lecturers List.

2. Mark Checked Course as Completed

If you are done with all of the Data Entry in Data Entry tab, you may check on the boxes on the preferred courses and click Mark Checked Course as Completed.

Note that this will help you to select multiple courses to mark them as completed.

Diagram 1.1.4 Mark Checked Course as Completed

You may see that the Status will be shown as complete at the end.

Diagram 1.1.5 Complete Status in Courses

Once done, you may go to Data  to see the results at Tree Structure, Courses List, Batches List and Lecturers List.

1.2. Mark Courses Incomplete

IMPORTANT NOTE: Once you have mark the courses as completed, you are not able to edit the data at Data Tab. You NEED to Mark the Checked Course Incomplete to edit at Data Entry.

Diagram 1.2.1 Mark Checked Courses Incomplete

2. Data Entry Analysis & Editing

Here we will discuss on how to analysis the data that has been inserted and edit the data.

Why do we need to do analysis?

We need to do analysis and editing to ensure everything is correct and accurate so there will be no error or mistake in near future.

2.1. Tree Structure

To access Tree Structure, you may go to Data and select Tree Structure.

In Tree Structure, there are few things you can analyze which is:

• Department
• Courses
• Groups
• Class Type
• Sections

Analyze Tree Structure

It is important to analyze the data that has been mark as completed and shown on Tree Structure. 

If you haven't mark the courses as complete, the tree structure will be empty as the diagram below.

Diagram 2.1.1 Empty Tree Structure

Once you mark courses as completed, the tree structure will appear. Refer to the diagram below to know on how to analyze the Tree Structure.

Diagram 2.1.2 Tree Structure Analyzation

Editing The Tree Structure

Diagram 2.1.3 Locate at Data Entry

Diagram 2.1.4 Mark Checked Course Incomplete

After that, you may edit the course again. It is IMPORTANT to mark the course COMPLETE again after you are done with editing.

To edit, you may refer to the Stage 5: Editing & Delete Process in Data Entry

2.2. Course List

In Course List, there are few things you can analyze under the course which is:

• Course
• Batch Group
• Subgroup
• Class 
• Section Name
• Room
• Groups

To locate the Course List, you may go to Data and select Course List.

2.2.1 Location of Course List in Data

Analyze Course List Data

2.3. Batches List

In Batches List, there are few things you can analyze under the batch which is:

• Batches
• Sections

To locate the Batches List, you may go to Data and select Batches List.

2.3.1 Location of Batches List in Data

Analyze Batches List 

2.3.2 Batches Analyzation

Editing the Batches List

2.4. Lecturer List

In Lecturer List, there are few things you can analyze under the lecturer which is:

• Lecturer 
• Subject Taught
• Section 
• Workload
• Batch
• Subgroup
• Class Type
• Merge Group
• Preference

To locate the Lecturer List, you may go to Data and select Lecturer List.

2.4.1 Location of Batches List in Data

Analyze Lecturer List 

Diagram 2.4.2 Lecturer List Analyzation

Editing The Lecturer List

Diagram 2.4.3 Locate Lecturer

Diagram 2.4.3 Mark Checked Course Incomplete

After that, you may edit the course again. It is IMPORTANT to mark the course COMPLETE again after you are done with editing.

To edit, you may refer to the Stage 5: Editing & Delete Process in Data Entry