Stage 2: Data Entry

1. Introduction

1.1. Data Entry Options

Before you proceed with the Data Entry, you have to fill in and examine the Data Entry Options to make sure Data Entry process will be smooth later on.

To open Data Entry Options, go to Options Tab.

Diagram 1.1.1 Data Entry Options

Options has been divided into 4 sections.

1. Global Default Value

Diagram 1.1.2 Global Default Value

For better understanding, refer to the table below.

Capacity Per Class	Number of students per class.
Duration Per Class	Time taken for the class.
Class Identifier	The alphabet used to describe the class.
Multi-Lecturer Identifier	The alphabet used to describe the Multi-Lecturer.

Table 1.1.1 Global Default Value Explaination

Once you are done making changes, click on to update Class and Multi-Lecturer Identifier.

2. Default Auto Create Class Details

Diagram 1.1.3 Default Auto Create Class Details

For better understanding, refer to the table below.

Group Name	Default Group Name (Can be added in Group Management).
Number of Groups	Default Number of Groups that will be available for Data Entry.
Class Type	Default Class Type for the Data Entry.
Duration Per Class	Default Time taken for the class.
Room Type	Default Room Type for the Data Entry.

Table 1.1.2 Default Auto Create Class Details

3. Data Options

Diagram 1.1.4 Data Options
In Data Options, there are 3 more separated sections that need to be considered.

1. Tree Structure Arrangement

You may choose your preferred tree structure arrangment by course, lecturer or batch. Tree Structure can be viewed once you have done the data entry at Data Entry tab.

2. Class Type and Class Grouping

You may choose to create independent group for each Class Type and also Class.

3. Class Repetition

You may tick if you want the classes occur on different days. If you don't tick this, the classes might will be placed under the same day.

4. System Settings

Diagram 1.1.5 System Settings

You may set the auto save interval to your preferred duration. Default and the best would be 1 minute as the data will keep on being automatically updated in short period time.

2. Data Entry

2.1. Add Course in Data Entry

In this chapter, you will learn about:

Add Data Entry Using Add Course Button
Add and Duplicate Group Inside the Course
Add and Duplicate Class Inside the Group

To do that, first you need to open the Data Entry tab.

2.1.1 Data Entry Tab Location

1. Add Data Entry using Add Course Button

There are 3 simple steps in adding the data entry.

STEPS 1: Click on Add Course

A pop up will appear.

2.1.2 Add Course Popup

STEPS 2: Move the selected course to the right.

Diagram 2.1.3 Add Course Popup Explanation

For example, we choose Course Code CS221.

Diagram 2.1.4 Selected Course

STEPS 3: Choose to Auto Create OR Custom Create OR Add.

Refer to the explanation text on the right side of the buttons.

Diagram 2.1.5 Auto Create, Custom Create and Add Button

OPTION 1: If you choose Auto Create , a popup will appear. Click Ok.

Diagram 2.1.6 Auto Create Popup

Once done, you will see the data appear in Data Entry. The data created will be based on Default Auto Create Details that you have set at Data Entry Options.

Diagram 2.1.7 Auto Create Data at Data Entry

OPTION 2: If you choose Custom Create , a popup will appear. You may fill the fields.

Diagram 2.1.8 Custom Create Details

To fill in the fields, refer to the table below.

Group Name	Default Group Name (Can be added in Group Management).
Number of Groups	Number of Groups that will be available for Data Entry. (Compulsory)
Class Type	Class Type for the Data Entry. (Compulsory)
Capacity	Capacity for the Class (Compulsory)
Duration Per Class	Default Time taken for the class. (Compulsory)
Room Type	Default Room Type for the Data Entry. (Compulsory)

Table 2.1.1 Custom Create Details Explanation

Below is the example of filled fields.

Diagram 2.1.9 Filled Custom Create Details

Click Ok once done. Once done, you will see the data in Data Entry. It will be created based on what you have chosen in Filled Custom Create Details.

Diagram 2.1.10 Custom Create Data at Data Entry

OPTION 3: If you choose Add, it will only create course on the left side and no groups details will be created.

Diagram 2.1.11 Add Only Data at Data Entry

2. Add and Duplicate Group Inside the Course

You may add group in the course if you have already added course in the data Entry.

There are 3 simple steps in adding group in the course.

STEPS 1: Click on the Add Group under your chosen course.

Diagram 2.1.12 Location of Add group

STEPS 2: Fill in the fields of Add Group Popup.

Diagram 2.1.13 Add Group Popup

To understand how to fill the field, refer to the table below.

Group Name	Choose the Group Name (Can be added in Group Management).
Capacity	Capacity of the group.
Start Group Number	The first group number.
End Group Number	The last group number (This is optional if you want to add a range of groups)

Table 2.1.2 Add Group Explanation

For Example, we change the End Group Number as 3. This will add up to total 3 groups under the course code.

Diagram 2.1.14 Changed End Group Number

STEPS 3: Click Ok once done. You will see the group will be added under the course.

Diagram 2.1.15 Added Groups under the Course

There are 3 simple steps in duplicating the group. Refer to the picture below.

Diagram 2.1.16 Duplicated Group Under Course

3. Add and Duplicate Class Inside the Group

You may add class inside the group if you have already added groups in the course at Data Entry.

There are 3 simple steps in adding class inside the group.

STEPS 1: Click on the Add under your chosen group.

Diagram 2.1.17 Location of Add Class

STEPS 2: Fill in the fields of Add Class to Course Popup.

Diagram 2.1.17 Add Class to Course Popup

To understand how to fill the field, refer to the table below.

Number of Classes to Add	Choose the number of classes you want to add.
Class Type	Type of class that will be added. (compulsory)
Duration Per Class	Time taken for the class. (compulsory)
Room Type	Room Type for the class. (compulsory)
Room Group	The Group of the Room for the Class. (non-compulsory)
Specific Room	Specific Room for the Class (non-compulsory)
Alias	Alias of the Class (non-compulsory)
Lecturer	The lecturer that will teach the class (compulsory)