Stage 6 : Analysis & Editing

1. Analysis

After Generate process, user may need to do Analysis process to ensure satisfaction in the Timetable Output.

1.1. Failure Report

User need to analyze if all the Included Sections have been slotted in after Generate Process. If not, then you need to know the reason of failure which can be found at "Not Assigned" Status at Course Status window or Failure tab under Report Tab.

Diagram 1.1.1 : Failure Reason in Course Status

Click Reports Tab and then Click Failure

Diagram 1.1.2 : Getting To Failure Window

Diagram 1.1.3 : Failure Reason in Failure Window

1.2. Room Stastic

In Room Statistic, you are able to know how many percent (%) of the room is occupied and unoccupied.

Click Report Tab and then Click Statistics to Open Up Room Statistic

Diagram 1.2.1 : Analysis Room Statistic

1.3. Course List

In Course List, there will be three things that you can analyze which is

• Locked Section
• Unlocked Section
• Exclude Section
• Unassigned Section

Diagram 1.3.1 : Analysis Course List

Locked Section : Grey Colour

Assigned Section : Has Slot Number

Unassigned : No Slot Number

Included : Can be seen as usual

Excluded : Invicible

1.4. Lecturer List

In Lecturer List, User can analyze is Assigned and Unassigned Section. If User need to know the section status, user need to use the right click function and go Section Info.

Diagram 1.4.1 : Analysis Lecturer List

Assigned Section : Has Time, Venue and Workload

Unassigned Section : Has No Time, Venue and Workload

1.5. Highlighting

Before performing the Manual Slot in, User need to know on WHY you use highlight. Highlight is used to locate the slot of the batch and to avoid clashing when doing the manual allocation.

There are 2 important highlighting to prevent clashing:

• Batch Grouping
• Lecturers

1. Course Status
2. Tree Structure
3. Course List 
4. Batch Grouping
5. Lecturer List

Highlight Section/Group

1. Course Status

Diagram 1.5.1 : Highlight at Course Status

2. Highlight Group Folder or Section at Tree Structure

Diagram 1.5.2 : Highlight at Tree Structure

3. Highlight from Course List

Diagram 1.5.3 : Highlight at Course List

4. Highlight at Batch Grouping

Diagram 1.5.4 : Highlight at Batch Grouping

5. Highlight at Lecturer List

Diagram 1.5.5 : Highlight at Lecturer List

After you click a highlight button, you can choose any colour to highlight. It is advisable to highlight different colours for each selected highlight choice.

Diagram 1.5.6 : Highlight Colours

The best practice is Highlight the Batch and then Highlight Lecturer and use different colour.

Diagram 1.5.7 : Batch and Lecturer Highlighted

Clear Highlight

Too many colour can be confusing. It is advisable to analyze/highlight one at a time. Clear previous colour before highlighting other folders/sections by using Clear All Highlight at Timetable Menu or Right Click Highlight function.

Recommended way to Clear All Highlight is Click Timetable at menu bar then Click Clear All Highlight

Diagram 1.5.8 : Location of Clear All Highlight

2. Editing

2.1. Remove Slot Assignment

Up on Analysis, unsatisfied slot assignment can be removed by using the Remove Section Slot Assignment function at the Right-Click Function. Here are a few locations to remove section in the slot which is:

• Timetable Output
• Tree Structure
• Course List
• Batch Group
• Lecturer List

(Reminder : If the Section is Locked Please Unlock first before Remove the Slot)

1. Remove from Timetable Output

Diagram 2.1.1 : Remove Course at Timetable Output

Remove In a Slot : A single slot 

Remove All in the Room : All slots for that particular room 

Remove All in the Time Slot : All slots for that particular Time and Day 

Remove All in the Day : All Slots for that Particular Day

Diagram 2.1.2 : Remove Section Slot Assignment at Tree Structure

Diagram 2.1.3 : Remove Slot Assignment at Course List

Diagram 2.1.4 : Remove Section Slot Assignment at Batch Grouping

Diagram 2.1.5: Remove Slot Assignment at Lecturer List

2.2. Add Course Manually

This topic had been discussed before on the earlier topic called Manual Allocation. Here we will learn Step to Add Manually the Section that Not assigned after  Auto Generate.

Here is the sections Not Assigned after Auto Generate

Diagram 2.2.1 : The Sections Not Assigned

Step to add manually is :

1. Locate Section at Tree
2. Highlight the Batch Grouping
3. Highlight the Lecturer
4. Add Manually at Timetable Output

Step 1: Locate Section at Tree

Diagram 2.2.2: Locate Section at Tree

Step 2: Highlight the Batch Grouping

Step 2a: Highlight the Section first at Tree Structure

Step 2b: Highlight the Batch grouping of the Section

Diagram 2.2.3 : Highlight the Batch Grouping

Step 3: Highlight the Lecturer

Step 3a: Identify the Lecturer of the Course

Step 3b: Highlight the Lecturer at Lecturer List

Diagram 2.2.4: Highlight the Lecturer

Step 4: Add Manually the Section at Timetable Output

Step 4a: Find the Slot at the Timetable Output 

Diagram 2.2.5: Find a Slot at Timetable Output

(NOTE: Find the slot that no clashing between the highlighted colours that means no batch clashing and lecturer clashing)

Step 4b: Add Course Manually in the Slot

Diagram 2.2.6: Add Course to Slot Manually

Here is the result after You completed all the step.

Diagram 2.2.7: The Result