1. Class Timetable

The Class Timetable Card in Timetable Plus Campus allows administrators and faculty to view timetables in different formats and manage class schedules. This section is accessible from the main dashboard after logging in.

Step-by-Step Guide for Class Timetable Card

1. Accessing Class Timetable

Purpose: Open the timetable viewing options.

Steps:

1. Log in to Timetable Plus Campus using your admin credentials.
   
   After logging in, you will be directed to the Dashboard and locate the Class Timetable card on the dashboard.
   
   
   
   

2. Click on the Class Timetable button.
   
   

3. The system will display six viewing options:
   
   

   • Master Timetable

   • Lecturer Timetable

   • Course Timetable

   • Room Timetable

   • Batch Timetable

   • Student Timetable
     
     
     
     

A. Master Timetable

Purpose: View the complete timetable for all classes.

Steps:

1. Select Master Timetable under the Class Timetable menu.
   
   
   
   

2. Use the Semester dropdown to switch between semesters.
   
   
   
   

3. Use the Building and Room filters to quickly locate a specific room.
   
   
   
   

4. To save/print, click the Print button. In the new tab, press Ctrl + P → Select Save as PDF.
   
   

B. Lecturer Timetable

Purpose: View the timetable and workload of a specific lecturer.

Steps:

1. Select Lecturer Timetable from the Class Timetable menu.
   
   
   
   

2. Choose a lecturer from the Lecturer dropdown.
   
   
   
   

3. The timetable will appear along with total workload hours and a Course List (course code, name, type, subgroup, duration, batch).
   
   
   
   

4. Use the Print button to save as PDF.
   
   

C. Course Timetable

Purpose: View the timetable for a selected course.

Steps:

1. Select Course Timetable from the Class Timetable menu.
   
   
   
   

2. Choose a course from the Course dropdown.
   
   
   
   

3. The timetable, course list, and total hours will display.
   
   
   
   

4. Use the Print button to save as PDF.
   
   

D. Room Timetable

Purpose: View the schedule of classes for a selected room.

Steps:

1. Select Room Timetable from the Class Timetable menu.
   
   
   
   

2. Choose a room from the Room dropdown.
   
   
   
   

3. The timetable, course list, and total hours will appear.
   

E. Batch Timetable

Purpose: View the timetable for a batch of students.

Steps:

1. Select Batch Timetable from the Class Timetable menu.
   
   
   
   

2. Choose a batch from the Batch dropdown.
   
   
   
   

3. The timetable, course list, and total hours will display.
   
   

F. Student Timetable

Purpose: View the personal timetable for an individual student.

Steps:

1. Select Student Timetable from the Class Timetable menu.
   
   
   
   

2. Enter the Student ID to view their timetable.
   
   

2. Class Scheduling

SUBGROUP TAB

1. Click on Action:

   1. Click the Action dropdown menu for the course you want to add a subgroup for.

2. Select Add Subgroup/Class Type:

   1. From the dropdown, select Add Subgroup / Class Type to open the Add Subgroup window.

3. Fill in Subgroup Details:

   1. Class Type: Select the class type (e.g., KULIAH, TUTORIAL).

   2. Subgroup: Enter a unique name for the subgroup (e.g., G01).

   3. Room Type: Select the room type (e.g., AUDI for auditorium).

   4. Room Group: Choose the room group (if applicable).

   5. Campus: Choose the campus (e.g., All for all campuses).

   6. Capacity: Enter the capacity (e.g., 30 for 30 students).

   7. Category: Select the category, if applicable (e.g., No Category).

4. Click Add Subgroup:

   1. Once you’ve entered the details, click Add Subgroup to add it to the course.

1. Click on the Magnifying Glass Icon:

   1. Locate the new subgroup under the course listing.

   2. In the “Action” column, click the magnifying glass icon next to the subgroup. This will open the Subgroup Details page.

1. Edit Class:

   1. Once you are on the Subgroup Details page, look for the “Action” section at the bottom of the page.

   2. Click the Edit icon nest to the class you want to modify. This will open the “Edit Class” window where you can make changes to the class schedule.

2. Edit Class Details:

   1. Duration: Set or modify the class duration (e.g., 01 H 00 M, 02 H 00 M).

   2. Lecturer: Choose the lecturer from the dropdown menu. This assigns the lecturer to the class.

   3. Visible: Select “Yes” if you want the class to be visible to students, or “No” if you want to hide it.

   4. In Workload: Select “Yes” to include this class in the lecturer’s workload, or “No” if you want to exclude it.

   5. Team Teaching: If applicable, select the team teaching option from the dropdown menu, or choose “None” if team teaching is not involved.

3. Save the Changes:

   1. After filling in or update the details, check the Update Schedule button to save the changes.

   2. You can also cancel the editing by clicking the Cancel button.

1. Edit Subgroup:

   1. Click the edit icon under the Action column to make changes to the subgroup details.

2. Delete Subgroup:

   1. Click the delete icon under the Action column to remove the subgroup from the course. You will be asked to confirm the deletion.

3. My Courses

Purpose: Shows details of courses and their subgroups, and lets you edit subgroup info or its timetable.

A. Accessing My Courses

Steps

1. From the dashboard, go to Class Timetable > My Courses.
   
   
   
   
   

B. Top Filters & Page Layout

1) Semester dropdown

• What it does: Filters the course list to the selected semester. If nothing is chosen, the course pane stays empty.

• When to use: First action on the page—pick the working semester before expanding courses.
  
  
  
  

2) Course list panel

• What it shows: All courses available in the chosen semester (collapsed by default).

• Key control: Blue expand arrow at the left of each course row.
  
  

C. Expanding a Course

3) Blue expand arrow

• What it does: Expands/collapses a course to reveal its class types (e.g., Kuliah, Tutorial) and subgroups under each class type.

• Details shown after expand:
  
  

  • Class types under the course (e.g., Kuliah, Tutorial)

  • Subgroups under each class type (e.g., G01)
    
    

• Example from your system: Course CA4073 has Kuliah and Tutorial; under Kuliah there is subgroup G01.
  
  
  
  
  

D. Opening a Subgroup

4) Subgroup link (e.g., G01)

• What it does: Opens the Subgroup Details pane for that subgroup.

• What you’ll see: Subgroup metadata and action buttons (blue/orange).

• Tip: Only subgroups for the selected semester appear.
  
  
  
  

E. Action Buttons in Subgroup Details

5) Blue button (Edit Subgroup)

• Label: Edit Subgroup (blue button).
  
  
  
  

• Function: Opens the form to update subgroup details.
  
  
  
  

• Usage: Use this when you need to make changes to the subgroup information.

6) Orange button (Edit Timetable)

• Label: Edit Timetable (orange button).
  
  
  
  

• Function: Opens the timetable editor for the selected subgroup.
  
  
  
  
  

• Usage: Use this when you want to add, change, or delete sessions for the subgroup.

4. Course Data Entry

Timetable Tab

Manual Timetable Entry

The Manual Timetable Entry tool allows administrators to create and assign class schedules by linking courses, lecturers, rooms, and timeslots. This ensures that all teaching activities are properly scheduled without conflicts.

Note: In e-Campus, timetables can only be added manually. Automatic timetable generation is available only in T Plus Class.

1. Accessing Manual Timetable Entry

Steps:

1. From the Dashboard, click Class Timetable → Course Data Entry.
   
   

2. Three tabs will be displayed:
   
   

   • Subgroup List

   • All Enrolled Students

   • Timetable
     
     

1A. Subgroup List Tab

The Subgroup List tab is used to create and manage subgroups/class types for a selected semester and course. Subgroups are typically created before distributing students and scheduling timetable entries.

2A. Accessing Subgroup List

Steps:

1. From the Course Data Entry page, select the Subgroup List tab.
   
   

2. Choose the Semester and Course from the dropdown lists to load subgroup details.
   
   

3A. Action Menu (Subgroup List)

Click the Action dropdown on the top-right corner to manage subgroups for the selected course.

• Add Subgroup / Class Type

  What It Does: Creates a new subgroup/class type for the selected course so students can be distributed and scheduled accordingly.
  
  

  How to Use: Click Action → Add Subgroup / Class Type. The Add Subgroup form will appear as shown below.
  
  
  
  

  Required Fields (*): Class Type, Subgroup, Room Type, Campus, Department, Capacity, and Category.
  
  

  • Class Type: Select the class type (e.g., Class).

  • Subgroup: Select the subgroup code (e.g., G01).

  • Room Type: Select the required room type.

  • Room Group: Optional room grouping.

  • Campus: Select the campus.

  • Capacity: Set the subgroup capacity.

  • Category: Select the category.

  Click Add Subgroup to save or Close to cancel.
  
  

• Copy Course

  What It Does: Copies selected course offering settings from another semester to reduce manual setup.
  
  

  How to Use: Click Action → Copy Course. Select the semester to copy from and tick the options required.
  
  
  
  

  • Copy subgroup classes: Copies subgroup/class setup.

  • Keep lecturer assignment: Retains lecturer assignments.

  • Keep class schedule: Copies class schedule (not recommended due to potential conflicts).

  Note: Only subgroups that do not exist will be copied into the current semester.
  
  

• Protect Course and Unprotect Course are not included in this manual section at this time (pending further guidance).
  
  

1A. All Enrolled Students Tab

The All Enrolled Students tab allows administrators to view and manage the list of students enrolled for a selected Semester and Course. This is useful for reviewing enrolment details and performing bulk actions such as removing enrolments or distributing students into subgroups.

2A. Accessing All Enrolled Students

Steps:

1. From Course Data Entry, click the All Enrolled Students tab.
   
   

2. Select the Semester and Course from the dropdown lists to display the enrolled student list.
   
   

3A. Filters & Enrolled Students List

• Semester Dropdown: Displays the selected semester for enrolment records.
  If required, choose a different semester from the dropdown.
  
  

• Course Dropdown: Select the course to view enrolled students for that course.
  
  

• Student Group and Student Status: Use these filters to narrow down the student list (optional).
  
  

The table below displays enrolled students along with key details such as Student ID, Student Name, Course Code, Course Name, Batch, Student Group, Student Status, Subgroup, and Gender.

4A. Action Menu (Bulk Actions)

On the top-right corner, click Action to perform bulk operations for the selected course enrolment.

• Remove all students Enrollment: Removes all enrolled students for the selected course.
  When selected, a confirmation dialog will appear before the removal is applied.
  
  Confirmation: Click Continue to proceed, or Cancel to abort.
  
  Note: Use this option carefully as it affects all enrolled students for the selected course.
  
  

• Auto Distribute Students: Automatically assigns enrolled students into available subgroups based on the selected distribution option.
  
  

  • Choose a Student distribution option such as grouping by similar batch (recommended), distributing by student ID order, randomizing distribution, or using pre-assigned subgroup (if available).
    
    

  • Select the target Subgroups and set the capacity (and extra if required), then click Continue to apply distribution.
    
    

Before Proceeding to Timetable

Before creating or updating the timetable, administrators are advised to review the All Enrolled Students tab to ensure that student enrolment and subgroup distribution have been properly set up.

This step is important to confirm that students are correctly assigned before scheduling classes in the timetable.

1. Select the Timetable tab.
   
   
   
   

2. Setting Up a Timetable Entry

• Semester Dropdown: Choose the correct semester. If not correct, select the right semester from the dropdown.
  
  

• Course Dropdown: Select the course you want to schedule. The page will auto-refresh.
  
  
  

  • If the course has not been added yet, the timetable will appear empty.

3. Timetable Fields

If no records exist yet, the following fields will be empty:

• Day

• Start Time

• End Time

• Venue
  
  

The following fields will always be available:

• Duration (fixed based on Subgroup Data Entry, cannot be changed)

• ID

• Lecturer

• Name

• Action (Pencil Icon) → Used to update the schedule.
  
  
  
  

4. Updating the Schedule

1. Click the Pencil Icon under Action.
   
   

2. A pop-up titled Update Schedule will appear.
   
   
   
   

3. Fill in details using dropdown menus:
   
   

   • Room Type → Select the type of room (BK, Dewan, Lab, etc.)

   • Venue → Assign the specific room.

   • Day → Choose the day of the class.

   • Start Time → Choose when the class begins.

   • Duration → Fixed duration (cannot be edited).

   • Lecturer → Assign the lecturer.

   • Lecturer Role → Define the role (main lecturer, co-lecturer, etc.).
     
     

5. Filter Options (for Validation)

While updating the schedule, you can use the following check boxes to control how conflicts are handled:

• Ignore Lecturer Conflicts → Allows scheduling even if the lecturer is already assigned elsewhere.

• Ignore Room Capacity → Bypasses room size limitations.

• Ignore Room Type → Allows assigning a different type of room.

• Ignore Batch Conflicts → Ignores clashes within the same batch.

• Ignore Lecturer Time Constraints → Ignores unavailable times set for lecturers.

• Ignore Lecturer Room Constraints → Ignores room restrictions set for lecturers.

• Empty Slot Only → Ensures the slot is unused (uncheck this if merging is needed).

• Assign with Merge Class → Allows assigning a class together with another group.
  
  

6. Validating & Saving the Schedule

At the bottom of the Update Schedule box, there are four buttons:

• View Master Timetable (Turquoise Button)
  
  

  • Opens the complete timetable view for reference.
    
    

• Validate Schedule (Grey Button)
  
  

  • Checks for conflicts before saving.

  • If no conflicts exist, a message will appear:
    “Validation passed. No conflict found in the schedule validation.”
    
    

• Cancel (Blue Button)
  
  

  • Closes the update box without saving.
    
    

• Update Schedule (Blue Button)
  
  

  • Saves the timetable entry once validation passes.

  • The scheduled course will now appear in the timetable view.
    
    

5. Lecturer Constraints

The Lecturer Constraints tool allows administrators to set restrictions on lecturer availability (time slots) and room usage. This ensures that class scheduling does not conflict with a lecturer’s working hours or room assignments.

Step-by-Step Guide for Lecturer Constraints

1. Accessing Lecturer Constraints

Steps:

1. From the Dashboard, click Class Timetable > Lecturer Constraints.
   
   
   
   
   

2. The page will display options to select Semester, Department, and Lecturer, as well as panels for Available Timeslots and Available Rooms.

2. Selecting Lecturer and Semester

• Semester Dropdown: Choose the semester to apply constraints.

• Department Dropdown: Helps filter lecturers by department for easy search.

• Lecturer Dropdown: Select the lecturer whose availability you want to configure.
  
  

3. Adding Excluded Timeslots

Purpose: Block certain time periods where the lecturer cannot teach.

Steps:

1. Select a Day (e.g., Monday).
   
   
   
   

2. Select a Timeslot (e.g., 8:00 AM – 9:00 AM).
   
   
   
   

3. Click Add Excluded Timeslot (Blue button).
   
   
   
   

   • Function: Adds the selected time to the lecturer’s excluded list.

   • Once added, the timeslot will appear in the Excluded Timeslot Table below.
     
     
     
     
     

4. Resetting Timeslot Constraints

• Reset Timeslot Constraints (Grey button):
  
  
  
  

  • Function: Clears all excluded timeslots for the selected lecturer, restoring their full availability.

  • Use this if you want to start fresh or remove restrictions.
    
    
    

5. Excluding Rooms

Purpose: Prevent a lecturer from being assigned to specific rooms.

Steps:

1. In the Available Rooms list (Left panel), select the room(s) to be excluded.
   
   

   • Highlight turns blue when selected.
     
     
     
     
     

2. Use the Single Arrow Blue Button ( > ) to move the selected room to Excluded Rooms (Right panel).
   
   

   • Function: Excludes the chosen room from being scheduled for this lecturer.
     
     
     

3. Use the Double Arrow Blue Button ( >> ) to move all rooms at once.
   
   

   • Function: Excludes every room for that lecturer.
     
     
     

4. To remove exclusions:
   
   

   • Single Arrow Grey Button ( < ): Moves one room back from Excluded Rooms to Available Rooms.

   • Double Arrow Grey Button ( << ): Moves all rooms back at once.