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Managing Data in the Admin Portal

3. How to Input Data?

3.8. Step 8


Analysis & Editing

Purpose: To review, validate, and make adjustments to the timetable before it is finalized. This ensures that all courses, lecturers, and rooms are scheduled correctly and that conflicts are resolved.

 

8.1 Analysis (Review All Steps)

When analyzing, check the following areas:

  1. Data Entry (Step 1)

    • Ensure all required data is entered and synchronized.

    • Verify that imported Excel files were formatted correctly.

  2. Timetable Structure (Step 2)

    • Confirm timeslots are correctly set up and aligned with the institution’s schedule.

    • Verify that all required room data has been added and is accurate.

  3. Course & Lecturer Assignment (Step 3)

    • Ensure each course is linked to the correct lecturer(s).

    • Check that subgroups/class types are assigned with correct capacities and categories.

  4. Merge (Step 4)

    • Verify that subgroups and courses are merged correctly.

    • Ensure only valid merges are applied (same lecturer, same subject content).

  5. Same Time (Step5)

    • Confirm that subgroups for different subjects set to run simultaneously are correctly assigned.

    • Ensure “Same Time” is only used when appropriate (e.g., students are divided across different subjects at the same time, not when they need to attend both).

  6. Lecturer Constraints (Step 6)

    • Confirm excluded timeslots and rooms are set correctly.

    • Make sure lecturer preferences and availability are respected to avoid conflicts.

  7. Manual Timetable Entry (Step 7)

    • Review all manually entered classes.

    • Ensure validation was passed during schedule updates.


8.2 Editing (If Needed)

If analysis reveals any missing, incorrect, or conflicting data:

  • Return to the respective step (1–7).

  • Make the necessary corrections:

    • Update data entries.

    • Adjust timeslots or room data.

    • Reassign lecturers or subgroups.

    • Correct merge or same time settings.

    • Modify lecturer constraints.

    • Update manual timetable entries.

  • Always re-validate after editing to confirm no errors remain.


Key Notes

  • Analysis = Mandatory (must be done for all steps).

  • Editing = Optional (only done if analysis shows issues).

  • Always perform a final validation after editing.

  • Once all steps are verified and corrected, proceed to Step 8: Publish.