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Managing Data in the Admin Portal

3. How to Input Data?

3.7. Step 7


Add Manually (Course Timetable)

Purpose: To manually create and assign class schedules by linking courses, lecturers, rooms, and timeslots into the timetable. This ensures that all teaching activities are properly scheduled without conflicts.

Note: In e-Campus, timetables can only be added manually. Automatic timetable generation is available only in T Plus Class.


Accessing Manual Timetable Entry

  1. Go to the Class Timetable card → click Course Data Entry.

  2. Three tabs will be displayed:

    • Subgroup List

    • All Enrolled Students

    • Timetable

  3. Select the Timetable tab.


Setting Up a Timetable Entry

  1. Check the Semester:

    • Ensure the correct semester is selected from the dropdown menu.

    • If not, click the dropdown and choose the right semester.



  2. Choose the Course:

    • Select the course from the course dropdown menu.

    • The page will auto-refresh.

    • If the course has not yet been added, the timetable will appear empty.



  3. View Timetable Fields

    If no records exist yet (meaning the course has not been assigned in the timetable), the following fields will be empty:

    • Day, Start Time, End Time, Venue


      The following fields will still be available:

    • Duration, ID, Lecturer, Name, Action

      Under Action, a pencil icon will be available to update the schedule.


Updating the Schedule

  1. Click the pencil icon under Action.

  2. A box will appear titled Update Schedule.



  3. In this box, you can fill in the following details using dropdown menus:

    • Room Type

    • Venue

    • Day

    • Start Time

    • Duration (cannot be changed — it is fixed based on Subgroup Data Entry)

    • Lecturer

    • Lecturer Role


Filter Options

While updating the schedule, you can apply filters to adjust validation:

  • Ignore lecturer conflicts

  • Ignore room capacity

  • Ignore room type

  • Ignore batch conflicts

  • Ignore lecturer time constraints

  • Ignore lecturer room constraints

  • Empty slot only (uncheck if you need to merge slot)

  • Assign with merge class


Validating & Saving the Schedule

At the bottom, you will find four buttons:

  • View Master Timetable

  • Validate Schedule

  • Cancel

  • Update Schedule


Process:

  1. Click Validate Schedule to check for conflicts.

    • If successful, a message will display:
      “Validation passed. No conflict found in the schedule validation.”

  2. If validation passes, click Update Schedule to save.

  3. The course will now appear in the timetable view.



Note: With this step, you have manually added courses into the timetable for the semester.